Privacy statement

Information Privacy and Access

The Privacy Act (C’lth) incorporates the Australian Privacy Principles which set out requirements for the handling of personal and sensitive information. They govern information collection, storage and maintenance, and use and disclosure; as well as access by an individual to his/her information and openness about how it is managed by the institution.

The APPs do not apply to de-identified information or statistical data sets, which would not allow individuals to be identified.

Definitions

Personal information means information or an opinion about an identified individual, or an individual who is reasonably identifiable:

1. whether the information or opinion is true or not; and
2. whether the information or opinion is recorded in a material form or not.

Sensitive information is a subset of personal information. It means information or an opinion about an individual’s racial or ethnic origin, political opinions, membership of a political organisation, religious beliefs or affiliations; philosophical beliefs, membership of a professional or trade association, membership of a trade union, sexual preferences or practices, and criminal record or health information about an individual.

Collection of information

Mater Education must:

• Only collect information necessary for its functions or activities.
• Use fair and lawful ways, that are not unreasonably intrusive, to collect information.
• Collect information directly from an individual if it is reasonable and practicable to do so (there is an exception where it is necessary to obtain an individual’s family, social or medical history, which may contain information relating to other persons).
• Take reasonable steps, at the time of collecting information or as soon as practicable afterwards, to make an individual aware of why the information is being collected, who it may be disclosed to, how it can be accessed etc.
• Take reasonable steps to ensure the individual is aware of the above points even if the information is collected from someone else.
• Only collect information with the express or implied consent of the individual concerned, unless collection is required by law or it is necessary to prevent a serious threat to the life or health of any person.

Information Privacy Policy

Mater Education provides clients (or any member of the public, on request) with its Information Privacy Policy, which outlines what personal information is held by the institution, and how it is used, stored, accessed or corrected.

Use and disclosure of information

Mater Education may use or disclose an individual’s information where use or disclosure is:

• for the primary purpose for which it was collected
• for a directly-related secondary purpose that would have been within the reasonable expectations of the client at the time (e.g. quality improvement activities)
• with the consent of the individual (see Consent to Use Information below)
• required or authorised by law
• necessary to prevent serious and imminent threat to an individual or to public health.

Access to and correction of information

Clients have the right to access information held about them, unless:

• It would pose a serious threat to the life or health of any individual.
• It would have an unreasonable impact on the privacy of others.
• The request for access is frivolous or vexatious.
• Denying access is required or authorised by law.
• Access may be provided in a number of different ways.
• Access requests or related queries should be directed to the Privacy Coordinator who can also provide the appropriate form.
• Access requests must be processed within 30 days and reasonable fees may be
• charged.

If a person requests a correction to their client information, Mater Education must either make the correction, where appropriate, or add a note to the records with details of the request.

Storage and maintenance of information

The Mater Education must take reasonable steps to:

• Ensure that the information it collects, uses or discloses is relevant, accurate, complete and up-to-date.
• Protect the information it holds from misuse and loss, and from unauthorised access, modification or disclosure.
• Destroy or permanently de-identify information when it is no longer needed or required to be kept.

Other issues

Identifiers

Transfer outside of Australia

Mater Education may only transfer a person’s information overseas when:

• The individual has given consent.
• The transfer is necessary for the fulfilment of a contract between the individual and Mater Education.
• Obligations are imposed on the external party requiring compliance with Australian Privacy Principles
• It is believed that the information will be protected by a privacy scheme or legal provisions comparable to what exists in this country.

Enquiries and complaints

Requests from individuals to provide a copy of our Privacy Policy or any additional details they may need regarding its management of their information. Complaints by individuals who believe Mater Education has breached their privacy. (Any unresolved complaint is dealt with by the Office of the Australian Information Commissioner).

Privacy Coordinator
Privacy Office,
Mater Health Services
Raymond Terrace, South Brisbane 4101
Tel: 07 3163 2666 Fax: 07 3163 8104
email: privacyoffice@mater.org.au

The Office is located on Level 2 of the Mater Adult Hospital

Office of the Australian Information Commissioner
Tel: 1300 363 992. If calling from outside Australia call: + 61 2 9284 9749.
If you are deaf, or have a hearing or speech impairment, contact is through the National Relay Service:
Teletypewriter (TTY) users phone 133 677 then ask for 1300 363 992.
Speak and Listen users phone 1300 555 727 then ask for 1300 363 992.
Internet relay users connect to the National Relay Service then ask for 1300 363 992.

If you do not speak English, or English is your second language, and you need assistance to communicate, call the Translating and Interpreting Service on 131 450 then ask for 1300 363 992.

Note: These calls can be made for a local call cost from fixed residential landlines anywhere in Australia, but calls from mobile and pay phones may incur higher charges.

Email: enquiries@oaic.gov.au
Facsimile: +61 2 9284 9666

Post:
Sydney Office
GPO Box 5218 Sydney NSW 2001

Canberra Office
GPO Box 2999 Canberra ACT 2601

Web: https://www.oaic.gov.au/privacy/privacy-complaints/

Web Site Privacy
Mater Web site may have links to other websites from time to time. Once you go to another site you are subject to the privacy policy of the new site.

Collection of Information
When you access Mater Web site Mater may record your server address, domain name, the date and time of your visit, the pages viewed, the information downloaded and the frequency of visits.

Mater may also record information about the types of browsers that are being used to visit Mater site. Mater uses this information for Web site and system administration, including monitoring to prevent security breaches, to assist Mater in further development and to improve the functionality of the site.